TruMile vs Expensify: Mileage Tracking Compared

Expensify and TruMile solve different problems. Expensify is a general expense-report tool: receipts, corporate cards, approval workflows, reimbursement. Mileage is one feature inside a much bigger product. TruMile does one thing: track every mile automatically and turn it into a mileage log that holds up at tax time.

Source: IRS Publication 463, which sets the substantiation standard for car expenses that any mileage log has to meet.

What Expensify is actually for

Expensify is built for employees submitting expenses to an employer, receipts, per diems, corporate card reconciliation, manager approval chains. Mileage tracking exists inside it as a GPS-based add-on, but the product's center of gravity is the expense report, not the mile.

Expensify actually gives you three separate ways to log a mile: GPS auto-tracking, a map you draw the route on by hand, or a manual odometer entry, and it's on you to pick the right one for each trip. The mileage rate it multiplies by is a number you configure in settings, not the current IRS rate applied automatically, so a rate left over from last year quietly understates every mile until someone catches it.

Source: Expensify, Mileage and GPS expenses.

Best for: a company reimbursing employees for a mix of expense types, where mileage is a minority of what gets submitted.

What TruMile is actually for

TruMile is built for self-employed drivers, gig workers, and small-business owners claiming the IRS standard mileage rate on Schedule C. It runs in the background, detects trips automatically, and produces a log with the four fields the IRS wants: date, destination, business purpose, miles. Nothing else to reconcile, no corporate card to link, no approval chain.

Best for: anyone whose mileage deduction is their own money, not an employer reimbursement, and who wants that log built automatically instead of assembled by hand at year end.

The core difference

• Expensify: mileage is one line item in a multi-purpose expense tool built around receipts and corporate reimbursement
• TruMile: mileage is the whole product, purpose-built for the IRS standard mileage deduction
• Expensify's pricing and workflow assume a company footing the bill; TruMile is built for one person tracking their own deduction

If mileage is the deduction you actually care about, a mileage-first app beats a general expense tool with mileage bolted on. Start tracking free with TruMile →

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